---
type: Software Buyer's Guide
title: 5 Best Accounts Receivable Software for Construction and Trades in 2026
description: Paidnice, Chaser, BILL, ezyCollect and Billtrust compared for contractors and trades in 2026, ranked on late fee grain, published price and verified reviews.
resource: https://accounting.events/reviews/best-accounts-receivable-software-construction/
tags: [accounts receivable software for construction, ar software for contractors, invoice chasing for trades, late fees on construction invoices, subcontractor accounts receivable, construction ar automation]
timestamp: 2026-08-30
---

**The five best accounts receivable software tools for construction and trades in 2026 are Paidnice, Chaser, BILL, ezyCollect and Billtrust. On a contracting ledger the deciding question is what a tool does with a partially paid invoice, because part payment is the normal state of a construction receivable rather than an edge case. Published entry prices begin at $69 a month flat, or $49 per user.**

None of the five generates AIA G702 and G703 pay applications, tracks retainage or produces lien waivers. That work belongs to a construction accounting or pay-application system such as Foundation Software, Siteline, GCPay, Procore or Sage Intacct Construction. Everything reviewed below starts after the invoice or the approved draw has reached your ledger, and its job is to chase it, charge for it when it runs late, and take the payment.

Prefer to watch? The five tools above, on video.

## What these tools do, and where the pay-application system stops

Accounts receivable software works on invoices that already sit on your ledger. Construction billing software produces the pay application in the first place: the G702 and G703 forms, the schedule of values, the retainage calculation and the lien waiver that travels with the draw.

They are two purchases and the order matters. Foundation Software, Siteline, GCPay, Procore and Sage Intacct Construction sit on the billing side, producing and submitting the draw and tracking what is held back, and nothing on this page replaces any of them. They are named here rather than ranked, because they are not competing for the same job and they do not publish a comparable feature and pricing record against the criteria below.

Trade job systems sit in the same relationship. Tradify, Fergus, simPRO, ServiceM8 and Jobber raise the invoice inside their own system and push it into Xero or QuickBooks Online, where the ledger rebuilds it from the line items under its own branding theme. Housecall Pro lists no Xero integration, and Jobber, Housecall Pro and ServiceM8 push invoices one way only. Whichever of them raises the invoice, the receivable ends up on the ledger, and the ledger is where an AR tool picks it up.

Across every industry Xero Small Business Insights measures, the average US wait in June 2026 was 29.1 days, with invoices settling 8.3 days past their due date. The state spread sets the scale a contractor should judge a slow draw against: on identical terms, a supplier in New York waits 14.6 days longer than one in California.

Five things to test on a contracting ledger before signing anything:

- **What happens to a part-paid invoice.** The single most important question on a construction ledger, and the one covered in detail further down this page.

- **Chasing that varies by customer.** Tone, cadence and channel set per customer or per group, so a general contractor on a long approval chain is not chased on the same schedule as a homeowner a week late.

- **A dated charge on the ledger.** A fee raised as a document on the customer's ledger enters their payables run carrying its own date and reference, which a note inside a chasing tool never does.

- **Statements across jobs.** One document covering every open invoice against a builder, because that is how their payment run is organised.

- **A live payment read.** Chasing has to stop the day the draw clears, which means reading the ledger rather than a nightly file.

## Construction AR software compared: the table

Two of the five raise a late fee themselves, and only one of those two will raise it on an invoice that has been partly paid. None of the five handles retainage or AIA billing.

|   | [Paidnice logo](#paidnice) | [Chaser logo](#chaser) | [BILL logo](#bill) | [ezyCollect logo](#ezycollect) | [Billtrust logo](#billtrust) |

| Revenue fit | $500k to $20m | £4m and under on the entry tier, tiers to £200m | Not published | Not published. Tiers are set by debtor count, 200 on the entry plan | Not published |

| From (monthly) | $69 | £199 | $49 per user | $275 plus a $900 setup fee | Not published |

| Ledger integrations | Xero, QuickBooks Online | Xero, QuickBooks, Sage, NetSuite, Dynamics 365 | QuickBooks Online and Xero two-way from the Team tier, CSV only below it | Xero, MYOB, QuickBooks Online, NetSuite, Dynamics, Sage 300, Sage Intacct, SAP Business One, Pronto Xi | Not verified |

| Late fee grain | Yes (per customer group) | Yes (one global rule) | No (none native) | None found | Not verified |

| Reminder grain | Per customer group | Per schedule, several schedules at once | Company-wide only, 3 templates | Per customer workflow, a pre-reminder plus about six follow-up steps | Not verified |

| Retainage and AIA billing | None found | None found | None found | None found | None found |

| Statements | Yes (any schedule) | Yes (monthly, fixed day) | None found | Yes (monthly) | Not verified |

| Payment plans | Yes | Yes | No | Yes | Not verified |

| Portal | Yes | Yes | Yes | Yes | Not verified |

| Rated (source, count) | 5.0 (82, Xero App Store) | 4.98 (374, Xero App Store) | 4.4 (1,806, G2) | 4.9 (35, Xero App Store AU) | Not verified |

| Last verified | Aug 2026 | Aug 2026 | Aug 2026 | Aug 2026 | Aug 2026 |

"Not verified" means the capability could not be confirmed from the vendor's public materials. "Not published" means the vendor does not print a price. "None found" means no evidence either way. Prices are the vendor's published or last-verified from-price on the date shown, in the currency the vendor prints.

## How we tested them against a contractor's ledger

Five criteria, applied in the order printed, to every tool. Enforcement sits second because on a construction ledger it is the criterion most tools quietly fail once part payment is in the picture.

1. **Segment fit.** Does the tool serve contractors, subcontractors and trades businesses, in the markets they trade in, at a price an owner or a controller will sign?

2. **Enforcement.** Does the tool raise the late fee itself, without the ledger doing the work, and can the rule differ from one customer to the next?

3. **A price the vendor publishes**, in its own currency, alongside the date the figure was confirmed.

4. **A verified rating.** Scores are used only where the review count and the platform are both named, and a tie inside a tenth of a point goes to the larger review base.

5. **Ledger coverage** past the one accounting system the business already runs.

## 1. Paidnice

Best for trade subcontractors chasing slow general contractors on Xero or QuickBooks Online, $500k to $20m

### What is it best for?

For a subcontractor or trades business that wants the chase, the late fee and the statement schedule set per customer group, so a general contractor who pays at day 75 is treated differently from a repeat builder who pays on time.

**Fits:** Contractors and trades businesses on Xero or QuickBooks Online from about $500k revenue, with the sweet spot between $1m and $20m, with or without a dedicated finance hire

**Regions:** United States, United Kingdom, Australia, New Zealand, Canada, South Africa

**Entry cost:** $69/mo on Essentials, covering 150 invoices, 600 emails and up to 2 team members; Pro from $99/mo with unlimited users and no per-seat fee. As at August 2026, verify current pricing

**Rated:** 5.0 from 82 [Xero App Store](https://apps.xero.com/uk/app/paidnice) reviews, verified 20 August 2026; 4.9 on [Capterra](https://www.capterra.com/p/254868/Paidnice/), review count not published

**Awards:** Winner, New Zealand Small Business App of the Year, Xero Global App Awards 2026; 2025 Xero Global Small Business App of the Year

**Runs on:** Xero, QuickBooks Online, Stripe, Pinch Payments, CloudDepot, HubSpot, Pipedrive, Zapier. NetSuite, Sage Intacct, MYOB and Dynamics 365 Business Central on the Custom plan only

**Late fees and interest:** Yes. Two charge types available on the same customer group, an invoice late fee and a statement interest charge, both raised on the customer's ledger as Draft or Approved. Compounding is on by default

**Does best:** Running several late fee policies at once, one per customer group, so a general contractor group and a disputed-jobs group never share a rule

Paidnice runs on top of a Xero organisation or a QuickBooks Online company and covers what the ledger stops short of: reminder sequences, statements on any schedule including consolidated parent accounts, payment plans, a customer portal, and a charge raised on the customer's own ledger when an invoice runs late. Mail leaves through the business's authenticated domain by email and SMS, so it arrives from accounts@ rather than from a vendor.

Two mechanics matter on a contracting ledger specifically. The first is that the charge is calculated on the balance net of any credit on the account, so a draw that has been partly paid still carries a fee on what remains. The second is grain: policies hang off customer groups, so a general contractor group, a private client group and a disputed-jobs group each run their own rule at once, and one disputed invoice can be pulled out of a policy by its reference without moving the customer. Statement interest is recalculated at the moment the statement sends rather than at the last policy run, so the figure on a monthly statement across three jobs is right that morning.

**Limitations with Paidnice.** It does not track retainage, generate G702 or G703 pay applications, or handle lien waivers, so a contractor whose shortlist is built on those three needs a construction billing system as well. Xero and QuickBooks Online are the only native ledgers, and a business billing out of a job system has to land its invoices in one of them first. The Custom plan is where NetSuite, Sage Intacct, MYOB and Dynamics 365 Business Central live, as a build rather than as a standard connector. Essentials covers two team members, and there is no customer credit checking. On criterion 4 it loses to Chaser, whose 4.98 rests on 374 reviews against the 5.0 from 82 above.

## 2. Chaser

Best for contracting businesses with a named credit controller, up to £4m of revenue on the entry tier

### What is it best for?

For a contracting office with a named credit controller that wants email, SMS, posted letters and recorded calls in one schedule, plus a Creditsafe check on a new builder before 60-day terms are agreed.

**Fits:** Contracting businesses with a named credit controller; the entry tier is priced for £4m revenue and under, and the tiers run to £200m, though Chaser’s own pricing page states £100m

**Regions:** UK-registered, trading since 2014, sells worldwide

**Entry cost:** £199/mo on Compact for revenue to £4m with 4 users; Core £599/mo to £10m; Complete £899/mo above that. As at August 2026, verify current pricing

**Rated:** 4.98 from 374 [Xero App Store](https://apps.xero.com/uk/app/chaser) reviews; 4.5 from 68 on [G2](https://www.g2.com/products/chaser/reviews); 4.9 from 45 on [Capterra](https://www.capterra.com/p/157101/CHASER/)

**Awards:** Xero App Partner of the Year 2023

**Runs on:** Xero, QuickBooks, Sage 50, Sage 200, Sage Intacct, Sage Business Central, NetSuite, Dynamics 365, AccountsIQ, SAP, HubSpot, Gmail, Outlook

**Late fees and interest:** Yes. Four calculation types, recalculated daily, but one global rule only, which cannot vary by schedule or customer group, and no fee is raised on payment-plan or partially paid invoices

**Does best:** Chasing on four channels from the team's own mailbox, with SMS, posted letters and recorded calls in the same schedule as the email

Trading since 2014, Chaser works out of the team's existing Gmail or Outlook mailbox and stacks SMS, posted letters, recorded calls, a payer portal and a partner collections handoff on top of the email. On a long approval chain the letter is the channel worth paying for, because it reaches a project manager who stopped opening email around the third reminder, and it does so without an owner having to telephone the person who hands out the next job.

The Creditsafe report inside the app carries a score with a recommended limit, the customer's own payment score, credit event history, and Companies House filing and director data, monitored continuously with a late payment predictor attached. For a subcontractor weighing up a new builder at 60-day terms, that check happens before the first draw rather than after it ages.

**Limitations with Chaser.** The late fee is one global rule that cannot vary by schedule or customer group, and no fee is raised on payment-plan or partially paid invoices, which on a contracting ledger is most of the book. Statements go out once a month, on a day that cannot be changed. Compact stops at four users. Price is banded by company revenue rather than invoice volume, so the bill steps up when a contractor wins a large job rather than when it sends more invoices, and the bands rose roughly four to five times over when Chaser left its old invoice-count pricing. Nothing in it handles retainage, AIA billing or lien waivers.

## 3. BILL

Best for contractors paying subs and suppliers and chasing customers in one place, priced per user

### What is it best for?

For a contractor whose payables run is the bigger monthly job, paying subcontractors and material suppliers, and who wants the customer invoice and the ACH payment on the same platform.

**Fits:** Contractors and builders that already run payables at volume, mainly in the United States. No revenue band published; the product is priced per user

**Regions:** United States-centered, founded 2006 in San Jose, listed on the NYSE

**Entry cost:** $49 per user a month on Essentials, $65 on Team, $89 on Corporate, plus transaction fees of $0.59 an ACH payment and 2.9% on cards. As at August 2026, verify current pricing

**Rated:** 4.4 from 1,806 [G2](https://www.g2.com/products/bill-ap-ar/reviews) reviews; 4.1 from 562 on [Capterra](https://www.capterra.com/p/166559/BILL/). Its Trustpilot score sits between 1.8 and 2.0 across roughly 1,600 reviews, most of them about payment holds and support

**Awards:** Not published

**Runs on:** QuickBooks Online and Xero two-way from the Team tier; CSV import and export only on Essentials; NetSuite, Sage Intacct, Dynamics, Acumatica and QuickBooks Enterprise on Enterprise

**Late fees and interest:** No. Nothing is computed by BILL. Fees raised in QuickBooks Desktop sync in, and that is the whole of it

**Does best:** Payables and receivables on one platform, with ACH, card and mailed-check rails inside the invoice workflow

The case for BILL on a construction shortlist is the payment run, not the chasing. A general contractor's month is dominated by paying out: thirty subcontractors, four material suppliers, lien waiver exchanges attached to half of them, and a check run somebody still has to sign. BILL handles that side at volume with ACH, card and mailed-check rails, and the same platform raises the customer invoice and collects it. Its distribution through accounting firms is wider than anything else here, so most contractors meet it through their bookkeeper rather than through a search.

The receivables half is much thinner, and one of its behaviors is specifically wrong for this industry. Reminders are three templates set once for the whole company, defaulted to 30, 60 and 90 days past due and switched off until somebody enables them, and a reminder goes to every contact on any invoice carrying a balance, including one that has already been part paid. On a ledger where part payment is the normal condition, that means chasing a builder who paid most of the draw last week. No statement, no payment plan, no quote reminder.

**Limitations with BILL.** On receivables this is the smallest feature surface in the comparison: no late fees, no statements, no payment plans, no quote reminders, and three company-wide reminder templates with no per-customer timing. Every AI agent BILL has released so far is on the payables side. Pricing is per seat, so an office of five is $245 a month at the entry tier before transaction fees, and two-way ledger sync only begins one tier above the entry plan. Under activist pressure the company cut about 30% of its workforce by June 2026, and none of the remaining investment has reached receivables. Nothing in it touches retainage, AIA billing or lien waivers.

## 4. ezyCollect

Best for Australian and New Zealand contractors and trade suppliers that want credit checks and demand letters in the same tool, no revenue band published

### What is it best for?

For an Australian or New Zealand trade supplier or contractor on MYOB, Xero or an ERP that wants a credit check before terms, automated chasing after, and a demand letter without leaving the platform.

**Fits:** Australian and New Zealand contracting and trade-supply businesses on MYOB, Xero or a mid-market ERP. No revenue band published; the tiers are set by debtor count, starting at 200 debtors, 3 users and 1 workflow

**Regions:** Australia and New Zealand, founded 2014 in Sydney, owned by Sidetrade since October 2025

**Entry cost:** $275/mo on ezyStart plus a $900 setup fee, billed annually; monthly billing is 20% higher. As at August 2026, verify current pricing

**Rated:** 4.9 from 35 [Xero App Store](https://apps.xero.com/au/app/ezycollect) reviews in the Australian store; 4.7 from 25 on [G2](https://www.g2.com/products/ezycollect/reviews); 4.9 from 12 on [Capterra](https://www.capterra.com/p/135729/ezyCollect/)

**Awards:** Not published

**Runs on:** Xero, MYOB AccountRight, Exo, Essentials and Acumatica, QuickBooks Online, NetSuite, Dynamics, Sage 300, Sage Intacct, SAP Business One, Pronto Xi, Attaché, JCurve, CSV

**Late fees and interest:** None found. No late fee or interest mechanic appears in its help center or its relaunch materials; card surcharging is the only charge it adds

**Does best:** Credit checks, in-app demand letters and referral to a collections partner, in the same platform as the chasing

ezyCollect carries the deepest integration list here, and its home market explains why: Australian trade supply and contracting runs on MYOB, Pronto Xi and SAP Business One at least as often as it runs on Xero, and ezyCollect connects to all of them. Chasing is built as a customer-level workflow, a pre-reminder plus about six steps across email, mail, SMS, fax and call tasks, and it consolidates a customer's overdue balance instead of chasing invoice by invoice, which suits a supplier with several open jobs against one builder.

The escalation ladder is the distinctive part. Credit Insights scores a customer from your own aged trial balance, your terms and external data. An in-app demand letter can be sent for a fixed fee, and a customer who ignores it can be referred to a collections partner from inside the tool, so the whole sequence for a builder who has gone quiet sits in one place.

**Limitations with ezyCollect.** Its market is Australia and New Zealand, which is why it ranks below BILL on criterion 1 despite better ratings and far wider ledger coverage. The entry plan is $275 a month plus a $900 setup fee on an annual contract, with monthly billing adding 20 percent, the highest cost of entry on this page. No late fee or interest mechanic is documented anywhere in its help center. Customers who reach the end of a workflow stop receiving automated follow-ups. SMS, mail and fax are charged on top, demand letters are A$49 each, and a collections referral starts at 25% of what is recovered. The verified review base is 35 on the Australian Xero App Store and 25 on G2, most of it predating 2024. Nothing in it handles retainage, AIA billing or lien waivers.

## 5. Billtrust

Best for large contractors and building-materials suppliers already buying an order-to-cash suite, no price published

### What is it best for?

For a large contractor or supplier that mails paper invoices at volume, delivers into customers' accounts payable portals, and wants invoicing, payments and collections bought as one enterprise suite.

**Fits:** Large contractors and building-materials suppliers already running an order-to-cash suite. No revenue band published

**Regions:** United States-centered, owned by EQT

**Entry cost:** Not published. Billtrust prints no price and sells through a quote

**Rated:** Not verified. No review score could be confirmed from a primary source at the August 2026 check

**Awards:** Not published

**Runs on:** Not verified. No ledger or ERP integration list could be confirmed from its public materials at the August 2026 check

**Late fees and interest:** Not verified. No late fee or interest mechanic is documented in the material checked

**Does best:** Invoice delivery at scale, including print and mail, delivery into customers' AP portals and e-invoicing compliance, with a digital lockbox on the payment side

Billtrust is the enterprise end of this list, and delivery is what puts it here. Invoicing covers print and mail as well as email, invoices can be submitted straight into a customer's accounts payable portal, e-invoicing compliance is handled, and payments arrive through a digital lockbox, with a collections module and a B2B ecommerce product alongside. For a materials supplier whose largest accounts insist on portal submission, that delivery surface is the reason it reaches a construction shortlist at all.

It is also the tool here that publishes least. No price at any tier, no review score confirmable from a primary source, and no ledger integration list verifiable from its public materials, so three of the five criteria cannot be scored for it. It is named because it is a genuine option for a large contractor, and everything printed above is the part that could be verified.

**Limitations with Billtrust.** Nothing about the packaging is aimed at a business chasing a few hundred invoices a month, and there is no self-serve entry point. With no price, no verified rating and no verified integration list, a buyer starts from a sales conversation rather than from a comparison. No late fee or interest mechanic is documented, and no retainage, AIA or lien waiver handling appears in the material checked.

## Part payment, retainage, and the fee rule that skips both

Part payment is the normal state of a construction receivable rather than an exception, and it switches off one of the two enforcement engines on this page completely.

A progress draw is paid down in pieces. Retainage is held back by design, often five or ten percent, and it sits unpaid for months after the work is finished and everyone agrees it was done properly. A supply invoice gets short-paid because two line items are in dispute and the rest is fine. On a contracting ledger, an invoice sitting at a partial balance is the ordinary condition of the book.

Chaser raises no fee at all on a payment-plan or partially paid invoice. On most ledgers that rule trims the edges of the book. On a construction ledger it removes the middle, because the invoices that are large, old and partly settled are exactly the ones the fee was written for, and they are the ones it will never touch.

Paidnice calculates the charge on the balance net of any credit on the account, so a part-paid draw still carries a fee on what is left, and policies sit under customer groups so a general contractor group, a private client group and a disputed-jobs group each run their own rule at the same time. Chaser documents four calculation types recalculated daily, as one global rule that cannot vary by schedule or customer group. BILL computes nothing at all; a fee raised in QuickBooks Desktop syncs in, and that is the whole of its mechanic. No interest function is documented for ezyCollect, and Billtrust's could not be verified.

**The test worth running in a demo** is not whether the tool can calculate a late fee. It is to take one real invoice with a partial payment against it and ask what the tool does with it on day 45. If the answer is nothing, the fee is a feature on a slide rather than one on your ledger.

The same test applies to reminders. BILL fires to every contact on any invoice carrying a balance, part paid or not, which on a contracting ledger means chasing a builder who settled most of the draw last week. That is worth testing before signing rather than after.

In the United States the fee itself is a contract term rather than a statutory entitlement, so the rate has to sit in the signed subcontract or supply agreement before the draw is invoiced. Plenty of contracts carry one and very few contractors charge it, because charging by hand means deciding, customer by customer, whether this is the relationship to press. A charge that lands on the customer's own ledger is also the only version that can be waived in writing in exchange for payment this week.

### What a fee is worth on one overdue draw

An annual rate is the overdue balance multiplied by the rate, apportioned across the days it ran late. The arithmetic is trivial. What stops it happening is that it has to be redone per invoice, every month, on a ledger where the amounts are large and the relationships are long.

One overdue progress draw, priced. On $45,000 overdue for 60 days at 12% a year, the late fee is $887.67. Every further 30 days adds $443.84, and by 90 days overdue the fee reaches $1,331.51. Set the amount, the days and the rate on the page to match a real draw.

One overdue draw at a size a subcontractor would recognize. Multiply it by the draws written off each year as too awkward to chase and the total is the reason the clause is in the contract. The rate has to be agreed in the contract before any of it can be charged.

## Chasing up a pay-when-paid chain

A subcontractor chasing a general contractor is usually chasing somebody who is themselves waiting on an owner draw. Nobody in that chain is refusing to pay. The money has not arrived yet.

That changes the tone ladder. Escalating language aimed at a project manager who cannot release funds until the owner releases them achieves nothing except making the next bid harder, and everyone on the receiving end knows it. What works is being the supplier whose paperwork is easiest to push through the moment the draw does land.

It also changes what to send. A fifth reminder on one invoice is noise. A statement covering every open job with that builder is a document their accounts payable team can process, because it matches how they will pay: one run, several jobs, one remittance. Paidnice issues statements on any schedule, including consolidated parent accounts, which is the shape a contractor with three jobs running for one builder needs. Chaser issues them monthly on a fixed day. ezyCollect issues them monthly. BILL has none, and Billtrust's could not be verified.

The third thing that changes is timing. A fixed day-30, day-60, day-90 schedule ignores the fact that a general contractor's own draw arrives on a known cycle, and one chase landing two days before that cycle is worth more than three landing after it. The tool that can do this is the one whose schedule varies by customer group, so it can be set to the builder's calendar rather than to yours.

## Progress draws, installments and what actually chases them

Installments against an open invoice are scheduled by Paidnice, Chaser and ezyCollect. BILL offers recurring invoices and auto-charge instead, and no installment function is documented for Billtrust.

Worth separating first: a progress draw is not an installment plan, and neither is a retainage release. Both are separate invoices raised by the billing system, each with its own due date, which is why the reminder rules on this page matter more to a contractor than the installment feature does.

Where a plan genuinely gets used is the job that has gone wrong, when a customer who cannot pay $45,000 this month agrees to pay it across six. What decides the tool at that point is what chases the plan afterwards. Chaser splits an invoice from weekly through to yearly, but its chasing stays pinned to the original invoice due date rather than to the installment dates, and its own documentation advises chasing the installments by hand. ezyCollect offers subscription, fixed-amount and fixed-count installments from weekly to monthly, switched on by its support team rather than self-serve. BILL's recurring invoice with a variable amount needs a placeholder value before it can be set up at all.

There is one interaction to price in before offering a plan. On Chaser a payment-plan invoice raises no fee, so agreeing the plan switches enforcement off on that invoice permanently.

## What the lien clock needs from your chasing schedule

A contractor's real escalation ladder is statutory rather than editorial. Mechanics lien deadlines and state prompt-payment acts set dates that do not move, and none of the five tools on this page tracks any of them.

That is worth saying plainly, because software in this category is occasionally sold as though it did. None of these tools knows your preliminary notice deadline, your notice of intent window, or the date a lien has to be recorded by in the state the job sits in. Those dates come from the contract, from the state statute and from whoever advises the business on them. This page compares software and is not legal advice.

What the software can do is feed whoever is tracking them, and three things are worth having in place before a job goes bad.

The first is a timestamped chase history. Every reminder sent, on what date, to which contact, with what wording, retrievable months later without anybody digging through an individual's mailbox. A tool that sends from the business's own authenticated domain and logs the send produces that record as a side effect of doing its job.

The second is the date the charge was raised. A late fee posted to the ledger as a document carries its own date, its own reference and its own audit trail, and it entered the customer's payables system on that date whether anyone acted on it or not. A fee tracked only inside a chasing tool has none of that, which is the difference between a record and a note in an app.

The third is a statement rather than a fifth reminder. The escalation step immediately before any formal notice should be a document setting out every open invoice against that customer, the amounts, the dates and the charges applied. It reads as a final accounting rather than as another nudge, and it is the thing a general contractor forwards internally when somebody senior has to approve the payment.

Against those three: Paidnice logs the chase, raises the charge on the ledger as Draft or Approved, and issues statements on any schedule. Chaser logs the chase across email, SMS, letters and recorded calls, raises a global-rule fee with Xero-only line-item sync, and issues statements monthly on a fixed day. ezyCollect logs the chase and adds an in-app demand letter as a paid step. BILL logs three company-wide reminder templates and produces no statement at all. Billtrust's collections module could not be verified.

## Picking by revenue band, from one crew to a regional contractor

Published entry prices as at August 2026: BILL $49 per user a month, Paidnice $69, Chaser £199, ezyCollect $275 plus a $900 setup fee. Billtrust publishes nothing at any tier.

The pricing axis matters more than the headline, because a contracting business breaks two of these models. BILL charges per seat, so an office of five is $245 a month at the entry tier before transaction fees. Chaser bands by company revenue, so the price steps up when a contractor wins a large job rather than when it sends more invoices. Paidnice charges on invoice volume, flat, with no per-seat fee, which is the model that survives hiring a second estimator. ezyCollect prices by debtor count from 200 debtors and adds a setup fee plus per-message charges for SMS, mail and fax.

- **Under $1m.** One crew, a short customer list and no office manager. Paidnice at $69 a month if the fee matters as much as the reminder, or the reminder built into Xero or QuickBooks Online if the nudge is all that is needed.

- **$1m to $4m.** Paidnice or Chaser. Compact is priced for exactly this band at £199 a month, includes the credit checks, and caps the team at four users.

- **$4m to $20m.** The real head-to-head. Paidnice for per-group policies, part-paid enforcement and pricing that does not move with headcount, Chaser for credit monitoring, posted letters and the deeper ledger list at £599 a month on Core.

- **Above $20m.** BILL if the subcontractor and supplier payment run costs more office time than the customer chase, ezyCollect in Australia and New Zealand for credit checks and demand letters in one platform, and Billtrust where invoices are mailed and submitted into AP portals at volume.

Two costs are easy to miss on that list. ezyCollect's $900 setup fee and its 20% surcharge for monthly billing sit outside the headline price, and BILL's ACH and card fees sit outside its per-user price. Billtrust publishes nothing, so any comparison there starts with a quote.

## Xero, QuickBooks Online, MYOB and the Australian ERPs

The accounting system already in place removes more of this list than the budget does, and for contractors there is a sixth case worth checking before any of the other five.

- **Xero.** Paidnice, Chaser and ezyCollect all connect. BILL syncs both ways from the Team tier at $65 per user, and Essentials is CSV only.

- **QuickBooks Online.** Paidnice, Chaser and ezyCollect, with BILL again from Team. QuickBooks Desktop is the exception worth noting: BILL syncs fees raised there, and that is the only fee mechanic BILL has.

- **MYOB, Pronto Xi and SAP Business One in Australia.** ezyCollect is the only tool here that reaches all three, which is why it appears on Australian and New Zealand shortlists that would otherwise be empty.

- **NetSuite, Sage Intacct or Dynamics 365.** Chaser and ezyCollect, with BILL on Enterprise. Paidnice touches NetSuite, Sage Intacct, MYOB and Dynamics 365 Business Central on the Custom plan alone, and as a build.

- **A construction ERP.** If job costing lives in a construction accounting system rather than a general ledger, check that integration before anything else on this page. Nothing here connects to a construction ERP as a standard connector.

## What contractors ask before they buy

The questions that come up most often on a contracting shortlist, from where retainage actually lives to what happens to a fee on a part-paid draw.

### Which tool should a contractor shortlist first?

On Xero or QuickBooks Online, Paidnice, because the chase, the fee policy and the statement schedule are set per customer group and the charge is calculated on the balance net of any credit, so a part-paid draw still carries a fee, from $69 a month. Where there is a named credit controller and the escalation needs posted letters and credit checks, Chaser, from £199 a month. Both were checked in August 2026, so confirm the current price before you sign.

### Do any of these track retainage or produce AIA pay applications?

No. None of the five tracks retainage, generates G702 or G703 forms, or produces lien waivers. That work belongs to a construction accounting or pay-application system such as Foundation Software, Siteline, GCPay, Procore or Sage Intacct Construction. The tools here work on the invoices and approved draws that have already reached the ledger.

### What happens to a late fee on an invoice that has been part paid?

This is the question that separates the two tools with a fee. Paidnice calculates the charge on the balance net of any credit on the account, so a partly paid draw still carries a fee on what remains. Chaser raises no fee at all on payment-plan or partially paid invoices, which on a construction ledger takes most of the book out of scope. BILL computes nothing, no mechanic is documented for ezyCollect, and Billtrust's could not be verified.

### Can interest be charged on an overdue progress draw?

In the United States that depends on the contract rather than on statute, so the rate and the trigger have to be written into the subcontract or supply agreement before the draw is invoiced. Once it is in the contract, the software question is whether the tool raises the charge itself and whether it can hold a different rate for a general contractor than for a private client.

### Will any of this track my lien deadlines?

No, and none of these tools claims to. Mechanics lien and prompt-payment deadlines come from the contract and the state statute. What the software contributes is a timestamped chase history, a dated charge on the ledger and a statement covering every open invoice against that customer, which is evidence for whoever is tracking the dates.

### How much does this cost for a contracting business?

All of these were checked in August 2026, so confirm before budgeting. BILL is $49 to $89 per user a month plus transaction fees. Paidnice is $69 a month on Essentials, with unlimited users from the Pro plans. Chaser is £199 monthly while revenue stays under £4m. ezyCollect is $275 a month plus a $900 setup fee on an annual contract. Billtrust publishes no price.

### We already raise invoices in a job system. Does this still apply?

Yes, because they do different jobs. Tradify, Fergus, simPRO, ServiceM8 and Jobber raise the invoice and push it into Xero or QuickBooks Online, where the ledger rebuilds it from the line items. None of them chases the invoice on a schedule, raises a fee on the ledger, or issues a statement across several jobs, which is what the tools on this page add on top.

## How this page is sourced and when it was last checked

Prices are taken from each vendor's own published pricing page, in the currency that page prints, with no conversion applied. Ratings carry the platform they came from and the review count behind them. A cell with nothing behind it says which kind of nothing rather than guessing.

This page was last re-checked in August 2026, and it is re-checked every time it is edited. The five criteria at the top are applied in the printed order, to every tool, which is why ezyCollect finishes fourth on a higher verified rating and wider ledger coverage than BILL above it. Criterion 1 takes it down: its market is Australia and New Zealand, and most contractors reading this cannot buy it.

A criterion that cannot be scored for every tool is recorded as a fact inside the entry that has it, rather than being used to sort the list. Billtrust's price, rating and integration list could not be verified, so none of the three was scored for it.

Accounting.Events publishes this page, and no vendor pays to appear on it. There is no sponsored placement and no vendor review before publication. Construction billing and pay-application systems are named in the prose where they are relevant and are left out of the ranking, because they sit outside the category being compared rather than below it.

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