The four tools that give a Xero team one shared, live view of overdue invoices in 2026 are Paidnice, Chaser, Kolleno and Upflow, ranked on whether an account can be owned by a named person and how much of the routine chasing runs without one. Prices from £49 a month.
Paidnice suits a Xero or QuickBooks Online team that wants everyone on one dashboard with no per-seat bill. Chaser suits a finance team that chases by email, SMS, letter and call from one system. Kolleno suits an order-to-cash team on NetSuite or SAP. Upflow suits a team that manages collections by metric. HubSpot, a project board and a shared spreadsheet are the general-purpose options, covered further down.
On Xero Small Business Insights data for June 2026, UK small businesses waited 29.3 days to be paid and settled 8.3 days past due, both slightly better than the 29.6 and 9.2 days a year earlier. The sector spread on the third card is real and it is not the variable a team controls. Team size is. Two people working the same ledger produce a different number from one person, and the gap is rarely effort. It is whether anybody knows which accounts are already being handled.
What Xero shows a team today, and where it stops
Start with what you already have, because Xero does more of this than people assume and stops in three specific places. Knowing where it stops is what tells you whether you need anything on this page at all.
Xero invoice reminders are a single global template set. One schedule, one wording, applied to every customer on the ledger, with no sender other than the organisation and no handling of what comes back: a reply to a Xero reminder lands in a mailbox and Xero never knows it arrived. The Aged Receivables Detail report is the other half of what people mean by tracking, and it is a snapshot rather than a worklist. It is accurate at the moment it runs, it carries no owner column and no last-contact column, and the second it is exported and emailed round a team it is a stale document that three people are working from separately. And there is a notes field on each invoice, which means the history exists but has to be read one invoice at a time by somebody who already knows which invoice to open.
None of that is a criticism of Xero, which is an accounting ledger and is not pretending to be a collections workspace. It does mean the three things a team needs, a live list everybody sees, a name against each account, and a record of what was last said, are two and a half things Xero does not provide. The tools below fill that gap in different ways and at very different prices.
The four things a shared overdue board has to do
Before comparing products, agree what the board is for. Most teams that have tried this and gone back to a spreadsheet failed on the third item rather than the first.
One, show the same list to everybody, live. Not a copy, not an export. A list that removes an invoice the moment it is paid, so nobody opens an account to chase money that landed on Tuesday. Every one of the four tools below does this. A spreadsheet does not, and a project board only does it if somebody keeps it in step by hand.
Two, put a name against an account. Not against an invoice, against the customer, because a customer with six overdue invoices is one conversation rather than six. This is the item most tools handle worst and the one this page ranks second.
Three, keep the routine off the board entirely. A board holding every overdue account is a queue nobody finishes, and a queue nobody finishes gets rationed rather than worked. The board should hold exceptions, which means the reminders, statements and charges for everything ordinary have to go out without anybody touching them.
Four, survive a second and third person. Xero itself does not charge per user, so the ledger everybody is looking at costs the same whether two people or six use it. A per-seat AR tool sitting on top of it inverts that, and the result is a team that limits who can see the board in order to hold the bill down, which defeats the purpose.
Who owns this account: assignment, handover and the double-chase
The failure mode a shared board exists to prevent is not a missed reminder. It is two people chasing the same customer on the same day in two different tones, and it costs more credibility than a week of silence would.
Picture the customer end of it. A polite nudge arrives from one person in the morning, referencing an invoice from March. A firmer note arrives from somebody else in the afternoon, referencing the balance, with no sign the first message exists. The customer now knows two things: the supplier is not coordinated, and neither message necessarily means anything. The next chase from that business gets read with less weight than the one before it, which is the opposite of what an escalation ladder is supposed to achieve.
The fix has two halves and both have to be visible on the board. A documented owner per account, so a person picking up a customer can see it is already somebody else’s. And a last-contact date, so the owner picking it up again knows what they are following. Without the second one, ownership just moves the ambiguity from the team to the individual.
Four tools, four different answers on this. Paidnice, Kolleno and Upflow all document a way to put a named person against a named account. For Chaser, account ownership could not be verified from published material at the August 2026 check.
The mechanisms are not equivalent, and the difference is whether ownership is triggered or assigned. Paidnice raises an escalation task once an account crosses the days-overdue threshold you set, and manual tasks can be created against an account at any point in between, so ownership arrives when the account earns it. Kolleno’s task manager, added in June 2026, ranks the queue and its workflows escalate on their own, which is assignment by priority rather than by person. Upflow puts a task action inside the workflow, so a named step in a sequence is a person instead of a message, which means ownership is designed in at the point the sequence is built. Chaser chases capably on four channels and flags disputes, and whether a specific teammate can be made responsible for a specific customer is the thing its published material does not say.
Handover is the part nobody demonstrates. Somebody leaves, goes on holiday, or moves to another part of finance, and thirty accounts need a new owner along with the context of what was last agreed. A tool where ownership is a field survives that in an afternoon. A tool where ownership lives in a sent-items folder and a person’s memory does not survive it at all, which is why the BCC-to-a-shared-inbox pattern and the visible last-contact date matter more than they look.
One caveat runs under all of it. Ownership is only useful when the list is short enough to be owned. Give four people 120 accounts each and you have four queues nobody finishes rather than one, which is why the next section is about how short the board actually gets.
A board that tracks the chasing
- Everyone can see the overdue cards
- Someone still writes and sends each chase
- The board grows with the ledger
- Routine and real exceptions sit together
- Progress depends on people remembering
Automation with a short exception list
- Reminders, statements and fees go out on a schedule
- Routine invoices clear themselves
- Only the exceptions reach the team
- The shared list stays short
- Nothing stalls when someone is away
The two shapes a team setup can take, and what each leaves on the board at the end of the week.
Team overdue-invoice tracking compared: the table
Paidnice and Chaser are the two native Xero apps here priced for a small or mid-sized team. Kolleno and Upflow are mid-market platforms that charge per user or quote by ARR band.
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|---|---|---|---|---|
| Revenue fit | $500k to $20m | £4m and under on the entry tier, tiers to £200m | $1m turnover and above | ARR bands, under $10m to $50m and above |
| From (monthly) | £49 | £199 | $650 per user | Not published |
| Team members included | 2 on Essentials, unlimited on Pro and Custom | 4 on Compact, unlimited on Core and above | 1 minimum, then priced per user | Not published |
| Shared live view | Yes (Xero, QuickBooks Online) | Yes (Xero, QuickBooks, Sage, NetSuite, Dynamics 365) | Yes (collections inbox, ERP and ledger sync) | Yes (dashboards by workflow, country or account manager) |
| Assign to a named person | Yes (escalation and manual task workflows) | Not verified | Yes (AI task manager, June 2026) | Yes (task actions inside a workflow) |
| Automated chasing | Yes (email and SMS, statements, late fees, escalation) | Yes (email, SMS, letters, automated calls) | Yes (trigger-based workflows, AI agent) | Yes (once a day, business days only) |
| Statements | Yes (any schedule, consolidated parent accounts) | Yes (monthly, fixed day) | Yes (in the portal) | Not verified |
| Late fee grain | Yes (per customer group) | Yes (one global rule) | None found | No (via your ERP only) |
| Rated (source, count) | 5.0 (82, Xero App Store) | 4.98 (374, Xero App Store) | 4.9 (99, G2) | 4.8 (233, G2) |
| Last verified | Aug 2026 | Aug 2026 | Aug 2026 | Aug 2026 |
One cell decides more than the rest: Chaser reads "Not verified" on account assignment, because nothing in its published material confirms it either way, and that is the second criterion on this page. "Not published" marks a vendor that prints no figure, and "None found" marks a capability with no evidence in either direction. Prices are each vendor’s own from-price on the date shown, in its own currency, never an FX conversion.
1. Paidnice
Best for Xero and QuickBooks Online teams that want everyone on one dashboard with no per-seat fee
What is it best for?
For a small or mid-sized finance team on Xero or QuickBooks Online that wants the routine chasing to run itself, so the shared list holds only the accounts that need a person.
- Fits
- Businesses on Xero or QuickBooks Online from about $500k turnover, with the sweet spot between $1m and $20m, with or without a named credit controller
- Regions
- United Kingdom, Australia, New Zealand, United States, Canada, South Africa
- Entry cost
- £49/mo on Essentials, covering 150 invoices, 600 emails and up to 2 team members; Pro from £74/mo with unlimited users and no per-seat fee. As at August 2026, verify current pricing
- Rated
- 5.0 from 82 Xero App Store reviews, verified 20 August 2026; 4.9 on Capterra, review count not published
- Awards
- Winner, New Zealand Small Business App of the Year, Xero Global App Awards 2026; 2025 Xero Global Small Business App of the Year
- Runs on
- Xero, QuickBooks Online, Stripe, Pinch Payments, CloudDepot, HubSpot, Pipedrive, Zapier. NetSuite, Sage Intacct, MYOB and Dynamics 365 Business Central on the Custom plan only
- Statutory late fees
- Yes. A Bank of England base rate toggle applies the base rate plus your own percentage, using the correct base rate for each period an invoice spans, and policies sit under customer groups so different groups run different rules at once
- Does best
- Holding the whole team on one shared dashboard with no per-seat fee, and clearing the routine chasing before it ever reaches the board
What the team actually looks at is an AR dashboard carrying aging and DSO, with customer groups so a VIP and a habitual slow payer are not treated identically. The handover mechanism is the part that matters here: escalation workflows pass a named account to a named person once it crosses the days-overdue threshold you set, and manual tasks can be raised against an account at any point in between. Notifications fire to anything that accepts an incoming webhook, so the alert reaches Slack, Microsoft Teams, Discord, Telegram or WhatsApp instead of sitting in one person’s inbox where nobody else can see it.
Sender profiles make the escalation legible from the outside, which is what stops a customer feeling ambushed: the accounts address on the due date, a named credit controller at 7 to 14 days, a director at 21 days and on fees, each with its own reply-to. The BCC address on a profile is the underrated part for a team, because it copies every send into a shared inbox or a CRM that logs by BCC, so the record of what was said sits where everybody already looks rather than in the sender’s sent items. Reminders go by email and SMS from the business’s own authenticated domain, statements run on any schedule including consolidated parent accounts, and fees and interest post to the ledger as Draft or Approved.
Pricing is what changes the shape of a team. There is no per-seat fee: Essentials includes up to 2 team members, and Pro and Custom include unlimited users, so adding the second and third person to the board costs nothing. Paidnice reports that its customers cut their average wait for payment in half, within 30 days.
Limitations with Paidnice. The connectors are Xero and QuickBooks Online, with NetSuite, Sage Intacct, MYOB and Dynamics 365 Business Central sitting on the Custom plan as a build rather than a standard connector, so a group where one company runs on Sage has a split. Essentials covers two team members and 150 invoices, which means the third person joining the board is the moment you move to Pro. And it is an AR workspace rather than a free-form board, so a team wanting one surface for general finance admin alongside overdue invoices will find it deliberately narrow. On the rating criterion the 5.0 from 82 above rests on a smaller verified base than Chaser’s 4.98 from 374.
2. Chaser
Best for finance teams that chase by email, SMS, letter and call from one system, up to £4m on the entry tier
What is it best for?
For a finance team with a named credit controller that wants every chase, every dispute and the customer’s credit position recorded in one system.
- Fits
- UK-centred businesses with a named credit controller; the entry tier is priced for £4m turnover and under, and the tiers run to £200m, though Chaser’s own pricing page states £100m
- Regions
- UK-registered, trading since 2014, sells worldwide
- Entry cost
- £199/mo on Compact for turnover to £4m with 4 users, 4 schedules and 1 inbox; Core £599/mo to £10m with unlimited users; Complete £899/mo above that. Extra users are £10 each on Compact. As at August 2026, verify current pricing
- Rated
- 4.98 from 374 Xero App Store reviews; 4.5 from 68 on G2
- Awards
- Xero App Partner of the Year 2023
- Runs on
- Xero, QuickBooks, Sage 50, Sage 200, Sage Intacct, Sage Business Central, NetSuite, Dynamics 365, AccountsIQ, SAP, HubSpot, Gmail, Outlook
- Statutory late fees
- Yes. Four calculation types including a Bank of England base rate type, recalculated daily, but one global rule only, which cannot vary by schedule or customer group, and no fee is raised on payment-plan or partially paid invoices
- Does best
- Multi-channel chasing from the team’s own Gmail or Outlook mailbox, with Creditsafe credit checking in the same tool
Chaser has traded since 2014 and sends from the team’s own Gmail or Outlook mailbox, adding SMS, posted letters, automated calls, a payer portal and partner collections. The team-facing feature is dispute flagging: a query raised by a customer is marked on the account, so whoever opens it next sees the reason it stalled rather than assuming nobody has chased it.
The Creditsafe report built into it carries a score, a recommended limit, the customer’s payment score, credit event history, Companies House filing and director data, monitoring and a late payment predictor. For a shared board that means the harder decision, whether to keep chasing or stop supplying, is taken on the same screen as the chase, by whoever is holding the account, without a second system and a second login.
Limitations with Chaser. The one that costs it a place: nothing in Chaser’s published material confirmed that an account can be assigned to a named teammate at the August 2026 check, and that is the second criterion here. Compact holds the team to four users and one inbox, which is a hard ceiling on a shared board rather than a soft one, and reminder channels draw metered credits so letters, SMS and calls are billed above the plan. Statements go monthly on a fixed day. The fee is one global rule that cannot vary by schedule or by customer group. And the entry price is tiered on company turnover rather than invoice volume, which rose roughly four to five times when Chaser left its old invoice tiers.
3. Kolleno
Best for order-to-cash teams on NetSuite or SAP, $1m turnover and above, priced per user
What is it best for?
For an order-to-cash team that wants a shared collections inbox and an AI task list working the ledger alongside the people.
- Fits
- Order-to-cash teams above $1m turnover on the entry plan, with published tiers stepping at $10m, $100m and $1bn
- Regions
- London head office, founded 2020, selling internationally
- Entry cost
- $650 per user a month on BusinessPay, $545 on annual billing, minimum one user, for turnover above $1m; Business Plus $1,245 per user with a two-user minimum. As at August 2026, verify current pricing
- Rated
- 4.9 from 99 G2 reviews; 5.0 from 18 Xero App Store reviews; 5.0 from 8 on Capterra
- Awards
- G2 Best Software Awards 2024
- Runs on
- NetSuite, SAP S/4HANA and Business One, Sage Intacct, Dynamics 365, Workday, Oracle JD Edwards, Epicor, Infor, Odoo, Zuora, Xero, QuickBooks Online
- Statutory late fees
- None found. No feature page or help article documents a late fee or interest calculation
- Does best
- Cash application, with email remittance parsing, BAI2, NACHA and ISO 20022 bank files, match scoring and NetSuite multi-currency journal entries
The team surface is a shared collections inbox, trigger-based workflows carrying conditional branches, run-hour restrictions and automatic escalation, and an AI task manager shipped in June 2026 that ranks what to work next. That last one is the answer to a real problem on a shared board: a queue everybody can see is not the same as a queue anybody knows how to start. Disputes are classified by reason code and prioritised, and the customer portal carries credit notes and statements, so a query reaches the account rather than one person’s email.
The AI runs on every tier as insights, a copilot drafting messages a person approves, and an agent working a collections policy unattended. Underneath it the deepest capability is cash application, and its relevance to a shared board is narrow but genuine: the moment a bulk payment is matched, every invoice inside it drops off every list at once, which is the difference between a board that reflects the ledger and a board that lags it by a day.
Limitations with Kolleno. The pricing model argues against the thing this page is about. At $650 per user a month above a $1m turnover floor, every additional pair of eyes on the shared board costs another $650, and Business Plus roughly doubles that with a two-user minimum, so the cheapest configuration is the one where fewest people can see the work. Nothing in its materials documents a fee or interest function. Letters and calls are not workflow actions. Reviewers return to navigation, reporting depth and a basic mobile app, and the Xero and QuickBooks Online tutorial library is thin next to the NetSuite one.
4. Upflow
Best for finance teams that manage collections by metric, ARR bands from under $10m to $50m and above
What is it best for?
For a team that wants collection effectiveness and countback DSO broken out by account manager before it decides who chases what.
- Fits
- B2B finance teams that manage by metric, quoted in ARR bands: under $10m, $10m to $50m, and $50m and above
- Regions
- New York head office, Paris origin, customers in 30-plus countries
- Entry cost
- Not published. Upflow prints no figures and quotes by ARR band; the free Discover tier is analytics only and has to be arranged through sales. Third-party captures from 2024 put Grow at $440 a month and Scale at $880
- Rated
- 4.8 from 233 G2 reviews; 4.5 from 15 on Capterra · Xero App Store listing
- Awards
- Not published
- Runs on
- Xero, QuickBooks Online, NetSuite, Sage Intacct, Stripe Billing, Chargebee, Zuora
- Statutory late fees
- No, via your ERP only. Upflow’s own documentation points the job back to the ERP and there is no native computation
- Does best
- Collections analytics, with countback DSO against best possible DSO, collection effectiveness and an at-risk rate above 90 days
Upflow is measurement over the ledger, and the dashboards are the team feature: the same live receivables filtered by workflow, country, account manager or a custom field, with that view scheduled to land in an inbox on a chosen day. The account manager filter is the one to test, because it turns a shared board into a per-person board without anybody agreeing to own anything. Multi-step workflows carry email, SMS, letter and task actions, so one step in a sequence can be a person rather than a message.
Promise-to-pay detection reads the reply and records what was promised; dispute-signal detection flags the account when a customer pushes back. Both take context that normally lives in one person’s memory and put it where the next person to open the account will see it, which is the single most common reason a shared board goes stale.
Limitations with Upflow. Automatic actions fire once a day and on business days only, so a chase falling due on Friday afternoon sits until Monday morning while the board shows it as pending. Sending through your own SMTP switches off open and click tracking, which removes the visibility a team bought this for. The QuickBooks link is one-way, polled every five minutes, and leaves payments in Undeposited Funds for somebody to reconcile, so the board is only as current as that reconciliation. There are no instalment schedules, only customer-initiated part payments and recorded promises. No price is published at any tier, and the free Discover tier reports without chasing anybody.
How short the shared board gets
Item three from the list above, with a number on it. Whatever the automation does not cover is what your team is looking at on Monday morning, and the hours released are everything else multiplied by the minutes one chase takes.
Six minutes is the honest figure for one chase: open the account, read what was said last time, write something that is firm without being rude, send it, note it. On a board of 120 overdue accounts that is twelve hours of somebody’s week. Cover 90% of the list with sequences and twelve accounts are left, which is a morning. The 90% default comes from Paidnice reporting that its customers reduce manual chasing by up to that much; put your own figure in if your sequences cover less.
120 accounts at 6 minutes each: automation covering 90% clears 108, leaves 12 for a person, and returns 10.8 hours on every pass through the ledger.
Put your own ledger in. Accounts left for a person are whatever the sequences do not cover; hours back are the automated accounts multiplied by the minutes one chase takes.
The middle figure is the one to watch, because it is the number that decides whether ownership means anything. Twelve named accounts get worked through in a morning and every one gets a real conversation. A hundred and twenty get rationed across a week, the oldest and the largest get attention, and something in the middle goes three weeks without anybody speaking to it.
The general-purpose options: HubSpot, project boards and spreadsheets
Three common setups are not accounts receivable tools and carry no verified pricing or rating in this comparison, so they are described rather than ranked.
HubSpot. A deal-style pipeline for overdue accounts works if HubSpot is already where the team bills and talks to customers: a record per account, a synced inbox so replies attach themselves, and strong notes for the context that decides a chase, such as who in accounts payable answers and which day the payment run goes out. The direction of its Xero sync is the catch. It is documented for teams that raise invoices in HubSpot and push them to Xero, so a business whose invoices originate in Xero is working against the grain. HubSpot also charges per seat, which is the cost shape this page ranks fourth.
Project boards. Trello, Asana and Monday give the familiar kanban view, a column per stage and a card per overdue customer, and they are genuinely good when the same board carries mixed finance admin rather than overdue invoices alone. None of them publishes a two-way Xero invoice sync, so the cards are created by hand or through a connector you pay for and maintain, and a card does not clear itself when the invoice is paid. A board like this records the work without reducing it.
A shared spreadsheet. Export the aged receivables from Xero, drop it in a shared sheet, add an owner column and a notes column, and a team of two has a serviceable view for nothing. Our aged receivables template gives you the columns. The list is only as current as the last export, nothing chases on its own, and the history is whatever people remember to type. It works until the day keeping the sheet current becomes somebody’s job.
What a seat costs when your ledger does not charge for seats
Xero does not charge per user. A subscription covers the organisation and everybody who needs access to the ledger gets it, which is why a Xero business rarely thinks about seats at all. Then it puts a per-seat tool on top of that ledger and starts counting people again.
That inversion is the economic argument on this page, and it is not abstract. A team that pays per seat has a reason to keep somebody off the board, and the person kept off is usually the one who would have spotted the account nobody has touched. Published entry prices in August 2026: Paidnice £49 a month, Chaser £199, Kolleno $650 per user. Upflow publishes nothing at any tier.
Work out the second and third person before the headline price. Paidnice charges on invoice volume with no per-seat fee, so the bill does not move when the team grows: two team members on Essentials at £49, unlimited users on Pro from £74 and on Custom. Chaser charges on company turnover and caps Compact at four users and one inbox, with extra seats at £10 each, then lifts the cap on Core at £599 a month along with the turnover ceiling to £10m. Kolleno charges per user outright, so three people is three times $650 before anything is chased, and a two-user minimum applies on Business Plus.
Which gives a short answer by team shape. Two people: Paidnice Essentials at £49 covers both, with 150 invoices. Three to five: Paidnice Pro from £74 for unlimited users, or Chaser Compact at £199 for four if letters, calls and credit checks are the reason you are buying. Five or more in a finance function: Chaser Core at £599 lifts both caps, while Paidnice Pro stays flat because the price follows invoice volume rather than headcount. A dedicated order-to-cash function: Kolleno at $650 per user when reconciliation and cash application are the genuine bottleneck, or Upflow when the problem is that nobody can measure collections by person.
Upflow is the exception that cannot be costed. It took its prices off its site and quotes by ARR band, and the $440 and $880 figures still circulating are third-party captures from 2024 rather than anything the vendor printed. It publishes no user limits either, so how the second and third person are charged for is unknown. The free Discover tier reports and chases nobody.
If you are not on Xero: QuickBooks Online, Sage and the rest
All four are native Xero apps, so on Xero alone the ledger question does not narrow anything. It starts to matter the moment one company in the group, or one acquired entity, is running on something else and the same team is expected to chase both.
- Xero only. All four connect natively, and the Xero App Store review counts are the most useful evidence you have, because those reviewers are running the exact setup you are.
- Xero and QuickBooks Online together. All four connect to both. Upflow’s QuickBooks link is one-way and polled every five minutes, dropping payments into Undeposited Funds, so one half of the board is live and the other half lags a reconciliation.
- Something in the group is on Sage. Chaser covers Sage 50, Sage 200 and Sage Intacct, and Kolleno covers Intacct. Paidnice does not serve Sage at all, so a mixed Xero and Sage group either runs two tools or picks Chaser.
- An entity on NetSuite, SAP or Dynamics 365. Kolleno and Upflow, with Chaser on NetSuite and Dynamics 365. Paidnice reaches NetSuite, Sage Intacct, MYOB and Dynamics 365 Business Central on the Custom plan only, as a build rather than a connector, so treat that as a project with a timeline.
How the four were ranked, and what could not be verified
Five tests, run in the order below against each of the four. Ownership sits second rather than fifth, because a shared board without an owner against each account is the problem this page exists to solve rather than a nice extra.
- One shared live view. Everyone sees the same overdue list, synced to the ledger, so an invoice clears the moment it is paid.
- Ownership. A customer or a task can be assigned to a named person, and the assignment is documented by the vendor.
- Automated chasing. How much of the routine list goes out without anyone writing it, and on what schedule.
- What the second and third person cost, in the vendor’s own currency and dated, since the whole subject here is more than one person on one board.
- Verified rating, with a review count and a source. The Xero App Store carries the most weight on this page, because its reviewers demonstrably run the ledger you are trying to share; where two scores sit within a tenth of a point, the deeper verified base wins.
The five criteria, applied in the order they are printed.
Questions Xero teams ask
What comes up when a Xero team sets this up: how far the ledger goes on its own, what an add-on adds on top of it, and what the second and third person on the board actually cost.
How do I track overdue invoices in Xero as a team?
Pick something that syncs live to Xero, shows everybody the same list, and lets a named person be recorded against a named customer. Paidnice, Chaser, Kolleno and Upflow are all native Xero apps and all clear an invoice from the list the moment it is paid. A project board with a connector, or a shared spreadsheet, gives you the view and leaves the syncing and the chasing as somebody’s job.
Can Xero show one shared view of overdue invoices?
Not as an assignable one. The Aged Receivables Detail report is a snapshot, accurate when it runs and stale as soon as it is emailed round, with no owner column and no last-contact column. Invoice reminders are one global template set with no sender, no assignment and no handling of replies. The history exists in a notes field, one invoice at a time. That team layer is what an add-on supplies.
What is the cheapest way for a team to track overdue invoices?
Nothing at all, if a shared spreadsheet built from the aged receivables export is acceptable, and the cost is that somebody keeps it current by hand. For automation with no per-seat bill, Paidnice Essentials at £49 a month carries two team members and Pro from £74 carries unlimited users. August 2026 figures, so re-check them.
Which tools let you assign an overdue account to a teammate?
Three of the four. Paidnice does it through escalation and manual task workflows, Kolleno through the task manager it shipped in June 2026, and Upflow through a task action placed inside a workflow. Chaser’s published material did not confirm account assignment at the August 2026 check, which is why it sits second rather than first here.
Does HubSpot work for chasing Xero invoices?
It can, and the direction of the sync matters. HubSpot’s Xero data sync is documented for teams that raise invoices in HubSpot and push them to Xero. If your invoices originate in Xero, a native Xero app fits the way your ledger already works.
Do Trello, Asana or Monday connect to Xero?
Not with a published two-way invoice sync. You either create the cards by hand or wire up a third-party connector, which is a paid layer to maintain, and cards do not clear themselves when an invoice is paid.
How many people can use one account?
That is a question about the pricing metric rather than about a limit. Paidnice covers 2 team members on Essentials and unlimited users on Pro and Custom. Chaser covers 4 on Compact with extra seats at £10 each, and lifts the cap on Core. Kolleno is priced per user from $650 a month, so there is no cap and no included allowance. Upflow publishes neither user limits nor prices.
Who publishes this page, and how it is funded
Accounting.Events publishes this page and nobody bought a place on it. The ordering comes out of published vendor pricing and verified third-party reviews, and every figure carries the date it was last read.
The five tests further up run in the printed order against all four tools, with ownership weighted second because it is the capability the search behind this page is actually about.
Where something cannot be established for every tool, it is written as a fact inside the entry rather than used to sort the list. Account assignment on Chaser is that case here: published material did not confirm it at the August 2026 check, so it is recorded as an unverified limitation rather than counted as an absence.
Anything without published pricing or a verified rating is described in prose and left unranked, which is why HubSpot, the project boards and the spreadsheet have a section of their own. Prices are taken from each vendor’s own pricing page in the currency printed there, never converted. Ratings come from the Xero App Store, G2 and Capterra with the count and the platform named, and the Xero App Store counts for most here because those reviewers run the same ledger. The page went through a check in August 2026 and goes through another each time it changes.
More on chasing in Xero
Buyer’s guide
Best invoice chasing software for Xero
Six Xero chasing tools compared on the gaps they fill and verified reviews.
Buyer’s guide
Best credit control software UK
Credit control systems compared on statutory interest and reviews.
How-to
How to chase overdue invoices
The chase sequence, the channels that get a reply, and when to escalate.
How-to
How to add late payment fees in Xero
The Xero method, the no-VAT treatment, and how to automate it.