Kolleno costs $650 per user a month on its BusinessPay plan, or $545 per user a month with annual billing, for businesses with turnover under £1m and under 100 invoices, without workflow automation.
Business Plus costs $1,245 per user a month, or $995 annually, with a two-user minimum, for turnover from £1m to £100m, and adds workflow automation. Enterprise and Enterprise Plus are custom priced. Kolleno prints its prices in US dollars.
In short
- Meter: Kolleno charges per user, and each plan has a minimum user count and a turnover band.
- Entry cost: one user on BusinessPay is $650 a month, or $6,540 a year on annual billing.
- Extras: the pricing page lists SMS and call allowances by plan; fully automated agent runs are billed separately by token usage.
- Alternatives to consider: Paidnice from £49 (US$69), Chaser from £199, in2 collect from £79 and Satago from £45 a month.
How much does each Kolleno plan cost?
Kolleno’s four plans cost $650 per user a month (BusinessPay), $1,245 per user (Business Plus), and custom prices on Enterprise and Enterprise Plus.
| Plan | Monthly, per user | Annual billing, per user | Minimum users | Turnover | What it adds |
|---|---|---|---|---|---|
| BusinessPay | $650 | $545 | 1 | Under £1m, under 100 invoices | Xero, QuickBooks Online or Sage Intacct; payment portal, payment links, collections inbox; 100 SMS and 100 calls |
| Business Plus | $1,245 | $995 | 2 | £1m to £100m, under 300 invoices | Xero, QuickBooks Online, Sage Intacct and Clio; invoice dashboard, portfolios, team collaboration, reporting, workflows, AI agent support; 200 SMS and 200 calls |
| Enterprise | Custom | Custom | 3 | £100m to £1bn | NetSuite, MS Business Central, SAP and Oracle Fusion; auto-reconciliation; human agent; multi-entity; 400 SMS and 400 calls |
| Enterprise Plus | Custom | Custom | 4 | Above £1bn | 24/7 support, dedicated customer success manager, Kolleno Connector; 600 SMS and 600 calls |
Source: Kolleno’s own pricing page. Kolleno prints these prices in US dollars with no currency selector. Check current pricing with the vendor.
Features come from Kolleno’s product documentation, as summarised in Kolleno vs Upflow. Kolleno rates 5.0 from 18 reviews on the Xero App Store. Entry prices of the other tools come from each vendor’s own pricing page.
How does Kolleno’s pricing work?
Kolleno multiplies a per-user rate by the number of people who log in, and each plan sets a minimum number of users.
Each plan also has a turnover band: BusinessPay is for businesses under £1m and under 100 invoices, Business Plus £1m to £100m and under 300 invoices, Enterprise £100m to £1bn and Enterprise Plus above £1bn. Annual billing lowers the per-user rate by about 16% on BusinessPay and 20% on Business Plus.
Kolleno’s terms of service set a default term of 24 months if the order form is silent. The term renews for 12 months, stopping renewal needs 90 days’ written notice, and fees are non-refundable.
What does Kolleno cost for a team?
A team of three on BusinessPay costs $1,950 a month, or $1,635 a month with annual billing, and a team of five costs $3,250 or $2,725.
| Team | BusinessPay, monthly | BusinessPay, annual billing | Business Plus, monthly | Business Plus, annual billing |
|---|---|---|---|---|
| 1 user | $650 a month | $545 a month | Not available (2-user minimum) | Not available |
| 2 users | $1,300 a month | $1,090 a month | $2,490 a month | $1,990 a month |
| 3 users | $1,950 a month | $1,635 a month | $3,735 a month | $2,985 a month |
| 5 users | $3,250 a month | $2,725 a month | $6,225 a month | $4,975 a month |
Per-user rate multiplied by users, before VAT, integrations and add-ons. Annual-billing figures are the monthly equivalent.
Three users on BusinessPay with annual billing cost $19,620 a year. The smallest Business Plus account is two users, at $2,490 a month or $1,990 a month with annual billing.
Is there a free trial or a free plan?
Kolleno does not state trial terms on its pricing page, and it has no free plan. BusinessPay and Business Plus show a "Get Started" button, and Enterprise goes through sales.
BusinessPay is self-onboarding, Business Plus includes 3 hours of onboarding and training. Enterprise includes 6 hours and Enterprise Plus 8 hours or more.
What is included in every plan?
Every paid plan includes the collections inbox and a customer payment portal with payment links, and a set allowance of SMS messages and calls: 100 of each on BusinessPay, 200 on Business Plus, 400 on Enterprise and 600 on Enterprise Plus.
Business Plus adds workflows, reporting and customer portfolios. Kolleno lists AI agent support from Business Plus; fully automated agent runs and AP portal features are billed separately by token use. Kolleno matches payments to invoices (auto-reconciliation), its main focus, on Enterprise only, by quote. BusinessPay at $650 per user a month does not include it. Kolleno’s documentation describes no late fee or interest calculation.
Is Kolleno worth the price?
Choose Kolleno if you run an order-to-cash team where unapplied cash, disputes and ERP integration are the main work, and where the per-user price is small against the cash involved. It fits a small business less well. BusinessPay is the plan for turnover under £1m, and a single user costs $650 a month without workflow automation.
What are the alternatives to Kolleno?
Four Kolleno alternatives do not price per user: Paidnice costs £49 (US$69) a month up to 150 invoices, Chaser £199 a month under £4m turnover, in2 collect £79 a month up to 200 invoices and Satago £45 a month flat.
| Tool | Entry price | Meter | Choose it if |
|---|---|---|---|
| Chaser | £199 a month | Turnover under £4m, 4 users on Compact | Your turnover is under £4m |
| Paidnice | £49 (US$69) a month | Up to 150 invoices a month | You want late fees per customer group |
| in2 collect | £79 a month | Up to 200 invoices a month | You send up to 200 invoices a month |
| Satago | £45 a month | Flat tier with 25 credit reports and 100 email reminders a month | You want flat-price credit reports |
Common questions
How much does Kolleno cost per month?
Kolleno costs $650 per user a month on BusinessPay, or $545 per user a month with annual billing. Business Plus costs $1,245 per user a month, or $995 with annual billing, with a minimum of two users. Enterprise and Enterprise Plus are custom priced.
Does Kolleno charge per user?
Yes, every Kolleno plan is priced per user, with a minimum of one user on BusinessPay, two on Business Plus, three on Enterprise and four on Enterprise Plus. A team of three on BusinessPay pays $1,950 a month, or $1,635 a month with annual billing.
Is Kolleno priced in dollars, pounds or euros?
Kolleno prints $650 per user a month on BusinessPay and $1,245 on Business Plus, in US dollars. Confirm the currency and amount in your written quote.
Is there a turnover requirement for Kolleno?
Yes, Kolleno sets a turnover band on every plan: BusinessPay is for businesses with turnover under £1m and under 100 invoices, Business Plus £1m to £100m and under 300 invoices, Enterprise £100m to £1bn and Enterprise Plus above £1bn. A business below £1m turnover buys BusinessPay, which does not include workflow automation.
Does Kolleno have a free trial?
Kolleno does not state trial terms on its pricing page, its Xero App Store listing or its help centre. It has no free plan.
What are the alternatives to Kolleno?
Four alternatives to Kolleno do not price per user: Chaser at £199 a month, Paidnice at £49 (US$69) a month, in2 collect at £79 a month and Satago at £45 a month.
Kolleno did not pay to appear on this page and has no commercial relationship with Accounting.Events.
To see where this tool sits in the wider market, the credit control software guide compares six tools on price, free trial, ledger and limits.
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Sources
1 sources, checked by Julie Turnbridge on November 3, 2026
- Xero App Store apps.xero.com/uk/app/kolleno
